This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to info@groundwork.org.uk

This Policy was last updated on 31/10/2024

Who We Are

Groundwork Yorkshire works across Yorkshire & the Humber to create greener, stronger and healthier communities, responsible business and greater prospects for local people.
Groundwork Yorkshire is a company limited by guarantee and a charity registered in England.
Company Registration No. 2202681. Charity Registration No. 519846. Our registered address is Environment & Business Centre, Merlyn Rees Avenue, Morley, Leeds, LS27 9SL.

We act as the ‘Data Controller’ for personal data we collect on our own behalf and are registered with the Information Commissioner’s Office, our registration number is Z1524641.
We also act as the ‘Data Processor’ to deliver services to our clients.
If you have any questions about this statement or our privacy practices send an email to our Data Protection Officer at sarah.munro@groundwork.org.uk or write to us at our registered address or call 0113 238 0601.
If you would like general information about Data Protection, the law and good practice please see the Information Commissioner’s website. The Information Commissioner is the Data Protection statutory governing body for England and Wales. Their website is here

How We Collect Information From You
How do we collect personal data
We obtain personal data in electronic or paper form from you when you:

use our websites
participate in one of our projects or use the services that we provide (be one of our Clients)
a/end an event we organise
work for us as a member of staff or volunteer
provide us with services
are a customer
are a Trustee

We collect certain information or data about you when you use the Springhead Park website.

This includes:

Questions, queries or feedback you leave, including your email address if you send an email to us
your IP address, and details of which version of web browser you used information on how you use the site, using cookies and page tagging techniques to help us improve the website

This helps us to:

Improve the site by monitoring how you use it
respond to any feedback you send us, if you’ve asked us to provide you with information about local services if you want it

We collect this data under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA we have a number of lawful reasons that we can use (or ‘process’) your personal information. One of the lawful reasons is called legitimate interests (“legitimate interests”).

How Is Your Information Used

Improving our websites
Marketing our products and services
To send you communications which you have requested and that may be of interest to you.
To carry out our obligations arising from any contracts entered into by you and us

We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services

We may process your account data (“account data”). The account data may include your name and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent or our legitimate interests, namely the proper administration of our website and business.

We may process information that you post for publication on our website or through our services (“publication data”). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent.

We may process information contained in any enquiry you submit to us regarding products and/or services (“enquiry data”). The enquiry data may be processed for the purposes of offering, marketing and selling relevant products and/or services to you. The legal basis for this processing is consent.

We may process information relating to transactions, including donations or purchases of goods and services, that you enter into with us and/or through our website (“transaction data”). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely our interest in the proper administration of our website and business.

We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data”). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent.

We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.

We may process any of your personal data identified in the other provisions of this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others

Who Has Access To Your Information

We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) and Groundwork Trusts who are members of the Groundwork Federation insofar as reasonably necessary for the purposes set out in this policy.

We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and managing legal disputes.

Your data is also be available to our website provider to enable us and them to deliver their service to us, carry out analysis and research on demographics, interests and behaviour of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources.

Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the follow will apply:They will store your data for a maximum of 7 years.

This processing does not affect your rights as set out in this privacy policy In addition to the specific disclosures of personal data set out in this Section we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.Cookies we use__utmt | Used by Google AnalyticsUsed to throttle request rate.

Expiration: 10 minutes

__utmb, __utmc | Used by Google Analytics

Stores the amount of time a user is on the site. It does not contain any personal information and is used only for analytical purposes.

Expiration: End of Session, End of session + 30 minutes

_gat | Used by Google Analytics

Used to throttle request rate.

Expiration: 1 minutecc_cookie_accept | Used by Cookie AcceptThis cookie is used to store the state of whether the user accept the use of cookies.

Cookies used by our service providers

Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy/.

Contacting Us

Our principal place of business is at Environment & Business Centre, Merlyn-Rees Avenue, Morley, LS27 9SL.

You can contact us:

by post, using the postal address given above;
using our website contact forms;
by telephone, on 0121 236 8565 or
by email, using info@groundwork.org.uk.

Your Rights

Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data.

You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.

If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.

You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR or DPA 18 with regard to your personal data.

If you have any concerns as to how your data is processed you can contact: Sarah Munro at sarah.munro@groundwork.org.uk or you can write to Environment & Business Centre, Merlyn Rees Avenue, Morley, LS27 9SL

Who we are: Our website address is: https://https://www.springheadparkgolf.com/.

What personal data we collect and why we collect it

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

How is personal data used
When you participate in one of our projects or use the services we provide, we use the personal data you provide so we can help you. We will ask for your consent if we need to share details with other partners or agencies that may be able to provide services; these agencies may include, but are not limited to, housing, social services, substance misuse, benefits & employment agencies.

When you apply for a job or to volunteer with us, any information you provide, e.g. application form or CV, will only be used for the purpose of progressing your application. We use the contact details you provide to give updates on your application. We will use the other information you provide to assess your suitability for the role you have applied for during shortlisting and, if applicable, interviews.

During the offer process we ask for equal opportunities information (so we can produce and monitor equal opportunities statistics) and details of referees that we will then contact. New starters are asked to provide bank details (so we can pay you), emergency contact details (so we know who to contact if you have an emergency at work). We are required to confirm the identity of our staff and contractors their right to work in the UK by asking you to provide proof of identity.

We may ask you to complete a questionnaire about your health to establish your fitness to work; we share personal data to perform health checks with suppliers of these services. We may need to perform a Disclosure and Barring Service (DBS) check if the role involves working with vulnerable groups of people; we share personal data to perform DBS checks with suppliers of these services.

We need to share some details with our pension providers, and our bank, to the extent that we can pay you and into your pension. We use a secure online HR system to hold HR data.

Further Processing
If we wish to use your personal data for a new purpose, not in line with the purpose you originally gave it to us for, then we will provide you with a new notice explaining this new use prior to commencing the processing and seeking out the relevant purposes and processing conditions. Where necessary, we will seek your prior consent to the new processing.

Security of personal data
We have physical, technical and administrative controls in place to protect personal data from unauthorised access, use and disclosure. We evaluate these safeguards on an ongoing basis to minimise risks from new security threats as they become known.

Sharing personal data
We will share personal data is there if a legal obligation or duty to do this, e.g. for fraud protection or to enforce or apply our contractual terms. We process personal data in these circumstances on the basis on Legitimate Interest for preventing crime or suspected criminal activity, or enforcing our terms.
We will not use the personal information you give us for marketing purposes without first gaining your consent. No personal information you have given us will be passed on to third parties for commercial purposes.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Your rights over your personal data
Individuals have the following rights over their personal data:

to receive a copy, and information about its use
to have it corrected
to have it erased when we have no lawful basis to continue processing it
to restrict its use
data portability – to receive a copy of information you have provided to us in electronic format (where processing is done under Consent or Performance of a Contract)
to object to its use (where processing is done under Legitimate Interest)
to object to automated decision-making and profiling

Please use the contact details at the top of this statement if you want to exercise any of your rights. We consider each request in accordance with all applicable data protection laws and regulations and may ask you to provide proof of your identity before taking any actions.
You can also register a complaint with the Information Commissioner’s Office here